References

You see a pressing need that you want to organize to address with your comrades. You step up to get it done. Fantastic! 

Our organization is tailor-made for this kind of volunteer initiative. We come together for our shared work and shared resources. We stay for the solidarity.

This is a great starting point. But, how do you go about doing the work? There is without a doubt a ton of space for original approaches and a diversity of organizing principles. But, we have some experience in our chapter of successful ways to organize, and some unsuccessful ones. We have learned the hard way that if a project is not followed through on, or if it falls apart, it can be demoralizing and hurt our organizing as a whole.

Our work is sometimes humble. But, it matters. It matters in a profound sense. We are actively organizing for power, affecting working people’s lives, and affecting one another. Memphis Midsouth DSA is contributing to the political scene in west Tennessee in a way no other organization is. So, we have an obligation to do this work as well as we can.

This is written from a perspective that says that we are an organization of organizers who organize others. Many of us have never done anything like this before, and this document is meant to help you keep in mind some basics to accomplish your organizing goals.

Below you will find some general to-dos that apply to nearly any kind of organizing. This won’t tell members what to do strategically, or in the big picture. But, it does recommend some things you should probably think through along the way to make what you do is successful. This will be useful for members in general, but co-stewards of committees should read carefully and discuss what follows.

Big Questions & Getting Started

Often our organizing gets done in Organizing Committees and Ad Hoc Committees. Check out our chapter bylaws to see what those are and how to create them. Other tasks are so short-term that we just carry them out informally, and we will need to do organizing in other forms in the future.  

But, before you start the process to form an Organizing Committee or Ad Hoc Committee, you should think through and answer a few questions about what you imagine it doing…

How does this committee fit into long-term socialist goals?

We should have an answer for this question for everything we do. Our goals generally are to:

1. To increase working people’s power over the economy, politics, and their lives; and
2. To build institutions and capacities that prepare us to win in future conflict.

As we discuss below, organizers should spend time learning from, actively supporting, and building positive relationships with existing local liberal, left, and radical organizations that do similar work. At the same time, you should be reading books, listening to podcasts, watching videos, and talking to experienced comrades to clarify what exactly a socialist movement can do that is different from the typical work of the Democratic Party, academic researchers, or the non-profit industrial complex. We are not doing the same things as well-intentioned liberals, nor do we have the same vision. We should be able to explain to one another exactly how it is an organizing project we hope to take up is a worthwhile form of socialist organizing.

What related work is already going on nearby or in general? Can we connect to, learn from, or support that work?

Our chapter is relatively new in the political landscape. Often when we have great ideas about what to organize around, there are already some folks doing something like that. They could be in another group nearby, internationally, or in another DSA chapter. Before we decide that we would do better at a similar project, we should check out and learn from any work that is already being done.

At minimum, we can use what we learn about what is already being done to inform what we do. We can either study others’ methods to improve our own approach, or we can see what might be missing in existing work. Perhaps it might be the best choice given our situation to organize to support existing work without coopting it? Or, perhaps the existing work does something good, but are there important pieces missing that we could contribute?

How can our chapter advance this work using a committee?

Before forming a committee, you should think through whether our chapter is capable of doing the work, and if using a committee is the best way to do it. As a part of that process, you should identify some other member(s) excited to organize around the same thing as you who have the time and energy to do the work with you. However, you might decide we don’t have the capacity to do a project because our members are stretched too thin. Or, it might be that our members lack the skills to do it the right way. If that is what you figure out, that’s okay! There are still lots of things that can be done to prepare to do some important piece of organizing, and there is always more to do for our existing work.

How will this committee organize others?

It is easy to just do something yourself. It is much more difficult to organize others. And yet, a central way we can get stronger is by organizing increasing numbers of working people and their allies. One goal you should keep in mind is that through our organizing you should help cultivate those we organize with into becoming organizers themselves. That way, our strength will ideally grow with each organizing project we undertake.

So, as you start gearing up to start a committee, you should think through how you will try to set up the work to enable us to not just accomplish it, but organize others in the process.

What investigation should you do? How can you learn before and while you act?

Nearly every kind of organizing should be informed by some kind of research. We almost never know enough based on casual observation when we first meet on a subject. Learning and knowledge generation are perennial and necessary political activities that support meaningfully developing strategy and tactics. None of us know spontaneously what the best way to act is.

We are socialists, so we have good politics and we usually care about the right things. Our members are thoughtful, so we often make careful decisions together. And we are democratic, so we all have a say in our meetings and what the majority says is what we do. But, that doesn’t mean that we have all relevant information to make good and successful plans.

There are several areas of knowledge you should aim to speak to when forming a committee, or have a plan to develop that knowledge through the committee’s work:

• Socialist theory: are there tried practices in our movement we can learn from?
• People’s perspective: What do the people affected by a relevant issue think about the problem we want to organize around? What do they think will address it? Will they work with us to accomplish those goals? The people aren’t always right, but knowing where they are at will help us decide what to do.
• Expert knowledge: Are there experts like veteran organizers or academics who have expertise related to what we want to organize around? Can we draw on that knowledge or include them in some way? What is the legal and/or political-economic landscape we will be interacting with as we organize in this area? How should that influence our plans?
• Organizing situation: Who else is doing work in the area relevant for the committee you want to work on? Can we learn from and support them? Are any of these groups doing work we think is harmful, wrong, or are they hostile to us?

Developing these different areas of knowledge is a part of how we build informed and strategic movements that actually win.

Research isn’t only about sitting in a room with a spreadsheet—it’s about preparing to take on the forces that exploit us. The best organizers aren’t just passionate—they’re informed and prepared. When we build campaigns without talking to the people most affected, we fail. But when we strategically listen, learn, and plan, we are much more likely to win.

Capitalists rely on working people being disconnected, uninformed, and isolated. Socialist organizers do the opposite—we connect, learn, and build power together. A successful working-class movement starts with people coming together, listening to and learning from each other, and figuring out how to fight back.

In other words, investigation, research, or study isn’t just about collecting facts—it’s about learning how to win. When we do these right, they form a weapon to fight for power.

That said, having all of the relevant knowledge that should inform our organizing is not always possible. Especially if you’re new to organizing, you often have very little of the knowledge you need to make organizing successful when you first get started.

That’s okay! We all start from somewhere. 

A helpful first step is to consult those with more experience to seek their mentorship. Others’ experiences are always a vital resource. For co-stewards, this consultation is required. You should aim to learn from and coordinate with other co-stewards and veteran organizers early and often. If you are a co-steward, you have accepted responsibility to facilitate a consequential institution for our shared chapter. It would be irresponsible if you did not seek the guidance of those who have played a similar role before. Stewards often learn the hard way what works and what doesn’t while running chapter organs, and they have knowledge of how to navigate the chapters’ social structure. Even if they organize in a significantly different area than you, they can help you figure out a great deal.

In part through discussing with comrade-mentors, you can also start to figure out how to step-by-step gain access to the various kinds of knowledge you eventually need to obtain. Your comrades can help you identify the things you do not know, and ways you can begin addressing them. Sometimes, you can address knowledge gaps through organizing others into your committee’s work who know more about specific topics than you. Collectivity is a strength! Beyond mentorship, regular consultation among our co-stewards should be a norm for healthy sharing of experiences and reflection in our chapter.

Preparing for a Meeting

Okay. You have a problem you want to organize around, and some ideas of how to do it. You have buy-in from your comrades. You have thought through the questions outlined above, and you’re ready to proceed. Now, how do you get ready for a committee meeting?

First, a good place to start is to think through what you want to get out of the meeting. You should be able to answer the questions: What specific decisions need to be made at the meeting? What do you want people to do afterward? The content and plan of the meeting should be guided by what you want it to accomplish. You may decide to reflect or study to prepare to discuss one or more of the subjects you want to cover. Alternatively, you might want to ask someone else to be prepared to guide discussion of a topic or more on the agenda. In general, members should do what preparation they need to contribute to informed and practical decisions about the questions before the committee.

Second, make sure that you have meeting logistics figured out. This includes booking or deciding on a meeting space. Even if your meetings are recurringly at the same location, it is better to over-communicate with the space’s stewards ahead of time to make sure that they know to expect us. Also, in picking a meeting place, you should think about what kind of space will be able to hold your attendees, the noise level, and other functional logistical questions (is it a restaurant? Do you have plan for how to split the bill? Etc.).

Additionally, make sure that any different roles members need to play at the meeting are spoken for. Usually organizing committee meetings need: a note taker, stack keeper, someone to sign all attendees in, and a facilitator. The job of the facilitator is discussed further below in the section, “At the Meeting.” However, someone else besides the facilitator should take notes on major points of discussion and decisions made, keeping those safe and sharing them according to policies established by the chapter. It is up to the committee whether one, two, or three persons take on responsibilities to facilitate, keep time, and take stack.

It is also often a good call to occasionally rotate these and other committee responsibilities so that it is not always the same person(s) playing one or all of these roles. This helps to prevent the most involved (or the most likely to volunteer) from getting burned out. It can also help new members gain skills and develop stronger ties with their comrades.

Third, you need to get people to the meeting. So, who do you need to get there? In most cases, it is a good step to advertise it to other members. There are several steps that you can take depending on the situation.

1. You can get in touch with our Communications Coordinator or Secretary to send out a mass email or mass text to our network to promote the upcoming meeting. You should give them at least a week of advance notice before you want the messages sent out. But, it is probably best to start this process at least two weeks before your planned meeting, and even earlier can sometimes be helpful depending on how much building for the meeting is required. When you contact these officers, you should also ask if they think posting your meeting on our event calendar is a good idea.
2. Send a couple of messages over our group chats. Often members will be responsive over one medium, but not another. So, for each of our normal ways of communicating, it is helpful to send out a line to other members.
3. Personally contact each individual who expressed an interest in the work of the committee, made a commitment to do work for it, or made a commitment to go to the meeting. We should all show up every time we can when we are a part of a committee, as this helps to reinforce momentum. But, we are all busy, and a nudge from you can help to remind others of what they have to do.
4. Prepare an agenda. There are lots of examples we can draw from, and you can ask a co-steward of another organizing committee to provide you some. In general, an agenda should outline the broad topics of discussion, and say how much time you expect to be spent on each topic.

At the Meeting

This is your time to shine! 

In many ways, organizing committee meetings are central to the life of our shared chapter. If you are a co-steward, you have some particular responsibilities at meetings to structure them to ensure strong outcomes and make sure that folks leave energized, ready to do their work. These meetings should also be democratic. If you are not a co-steward, you don’t have to structure the meeting. But, it is still your responsibility to help make sure that the meeting is successful. You should support your co-steward(s) to make the meeting effective, inclusive, and energizing.

Structure

A meeting should usually follow the agenda you made for it. If it gets off track, it can be helpful to check in to see if folks are okay with the deviation, or ask them politely to refocus and address the topic before the meeting. It is also important to not regularly go over the time allotted for a meeting. People are busy. They may hesitate to come to a next meeting if they don’t know if it will take up a lot more time than it is scheduled to.

Someone should facilitate the meeting, making sure that folks take turns speaking and new or otherwise quiet voices are heard. The same person who facilitates might also take a queue of those who want to speak, or they may ask someone else to do it. Usually the facilitator is a co-steward, but they don’t have to be. It can be useful for those who are considering taking on an officer role in the future to take on leadership responsibilities like facilitation to get some practice before they have to do it regularly.

 A facilitator or anyone at a meeting can often helpfully advance the meeting by listening carefully and reframing points of discussion to clarify disagreement, agreement, and points where decisions need to be made. If decisions cannot be made quickly, or important disagreements resolved, discussion can be tabled for a future meeting or another medium.

Effective, inclusive, energizing

Meetings should be spaces for effective discussion and decision-making. Each meeting should have some specific decisions it makes that advance its committee’s work. Ideally each person, including each new person, leaves with an action item that they agree to accomplish before the committee’s next meeting.

This is a part of what makes our meetings inclusive. People show up because they want to be involved in our work, and often don’t know what they think should be done prior to their arrival. Therefore, committee meetings that aim to include new members should have some meaningful regular practice(s) that contribute to the committee’s goals that it revisits each meeting that new people can plug into.

Feeling a sense of momentum and a larger vision guiding a committee can be energizing. In addition to plug-and-play, recurring activities that new members can participate in, you should make sure that the committee’s discussion is often centered on the ongoing and long-term work related to its strategic goals. These occasionally are more difficult for new members to jump into, but having a sense that they are a part of something that is going somewhere can be a part of what leaves them inspired to get more involved. 

These strategic goals are often the reasons why the committee exists in the first place. So, the committee may be sacrificing strategic objectives for short-term busy work if those objectives are not regularly discussed at meetings. It is both good for the morale of committee members to advance a committee’s strategic goals, and good for advancing our socialist aspirations.

Also, we recommend that you do not consume alcohol until after any meeting is over where chapter business is discussed. For many, a drink at a meeting is not a problem. But, for some it is, and we should set an example for our comrades that help us all to approach our shared work with enthusiastic, comradely gravity. Save drinks together for after our work is done if alcohol is your jam. We can socialize and get to know one another with some additional confidence that we regularly give our work the attention it deserves.

Finally, members and co-stewards in particular should assert and reassert why we are doing work together, and what it requires of us. By placing our work in this larger narrative, we gain and maintain perspective on why we do the work and keep showing up.

Democratic socialism

Our meetings are democratic. But what does that mean? Here, we mean that decisions are made by members through majority votes. A majority is half the members who don’t abstain at a meeting plus one vote. If there are 15 people voting on a decision, and 7 vote no on a decision, then 8 have to vote yes for the decision to be adopted.

We also want to deliberate. Our comrades are worthy of our respect. That respect requires that we make efforts to persuade one another to our views, rather than just steam roll over their objections. We are all in this movement and in the same organization for good reasons, and we should try to aim for agreement when we can get there. When we cannot agree, often we should compromise. 

Meaningful deliberation can also help your committee feel democratic. Even if decisions are made through a majoritarian procedure, without discussion where counter-arguments, or different views, can be articulated, your votes can feel—or actually be—formalistic. So, if you’re planning the agenda for committee meetings, you should consider occasionally building in extra time to check in, and let unspoken concerns be articulated by members and other attendees. Once in a while build into a meeting 10 minutes to discuss a chosen question or three, like: What’s working? What’s missing? How are people feeling? What did you expect when joining this committee? What are you surprised by? What aligns with expectations? 

In general, carefully making space for attendees to speak to the whole meeting or through small groups is important. People often remember what they said and how they felt, rather than what others say to them. Having them feel like a part of the meeting through playing a part in it will help them to feel invested in it.

We also need to be okay losing a vote. An important part of building powerful organizations is that we end up being in them with tons of people. As our numbers grow, which they have to, we will be surrounded by more and more people who disagree on how to accomplish our goals. We have to be comfortable losing even important votes. Often, even when our position gets voted down, we should still carry out the decisions of our committees together. We can work over time to convince those who disagree, but we won’t get anywhere if we insist the organization always does what any one of us wants.

If you are a co-steward, a skill to develop is to identify when there are disagreements in a committee that rise to the level of needing a vote. A facilitator can ask for proponents of important decisions to formulate their proposal as a motion so that it is clear what it is that members are voting on. Next, you should ask if there is a ‘second’ for this motion. If someone offers a second, you can call for a vote where members can vote yes, no, or abstain. You can always decide to table important decisions for later if consultation, study, or more deliberation is necessary to have the best result. A member participating in a meeting can also put forward a motion of their own accord that also must be seconded to before it is voted on. Regardless if the motion was put forward with the facilitator’s help or not, it is the facilitator’s responsibility to help ensure that debates over motions take place fairly, and that our norms of comradely discussion are adhered to. Socialists should have thick skin to disagree productively and patiently when appropriate, instead of avoiding differences of opinion or tough conversations.

Following Up

Some say that 80% of organizing is following up. Check in with those who agreed to tasks (which should often be everyone), and see how their work is going. Or, ask what they thought about the meeting, or if they want to chat to talk through the work. 

At this stage, we are all volunteers who may face a personal cost for doing this work. And the thicker are our relationships, the more developed our trust and mutual support, the more reasons we will have to stick around and keep doing the work. It is our sense of duty to each other and the people that will help attendees stick around and sacrifice for others.

For anyone who agrees to take on an action item, your main responsibilities between meetings are to do what you said and to be communicative. Aim for 90% or more completion of action items in the time you commit to. We cannot always do things in the way we expect, and we often juggle a lot. So, it’s important to check-in with your comrades and let them know how the work is going. This is always the case, but it is especially true if you’re running into any kind of serious obstacle. When we almost always do what we say we will, we help to build momentum and a culture of respect for our common project. However, if work often does not get done—or is late—it can really take the wind out of our organizing sails. It can result in a slow collapse of our organizing.

So, we recommend co-stewards or others helping with leading work check-in between each meeting. Four kinds of persons are a high priority. First, those who attended the last meeting, and those who missed the last meeting. It can also be important to have actual conversations with new people and those facing tricky obstacles of whatever kind to help them stay connected to the committee.

As committees grow, this can become difficult for co-stewards to handle alone. This can be an opportunity to involve in leadership tasks to members who are consistent, trustworthy, and strong communicators. You can ask them to step forward, strengthening your committee by training more folks in follow-up skills, and building the capacity of our chapter in turn.

This relates to a different point: We should be aware that not everything we do is going to work perfectly. That’s okay, and normal. Sometimes things won’t work out, or things will come up. Over time, members should be developing skills to adjust to things going awry. This goes hand-in-hand with being able to spot organizing obstacles, communicating clearly when we have issues with our comrades, and addressing obstacles and issues so as to overcome them

A Reinforcing Process

This brings you back to preparing for the next meeting. Follow-up should contribute to preparation for the next gathering so that a part of what you can discuss is how all or nearly everyone accomplished their tasks. Committees and their particular meetings should have clear short and long-term goals, so that it can determine whether or not it has been successful in its aims (for example: PROC might plan an assembly of renters as a structure test. So you can measure your success, you might specify a specific number of tenants in attendance you need to get to turn out to the assembly, a certain quality of deliberation, or a specific outcome of a vote at said assembly). At most meetings you should sum up your efforts: what works, what doesn’t, and what new things we can try. By doing so in a repeating cycle we can regularly build on previous experience to develop new socialists’ skills and knowledge through practice.

That practice isn’t all we should learn from, as should be clear from the discussion above. But, it is nonetheless an important reservoir, that if we do this right, should be enriched by you and your comrades over time.

Go, organize others. Help them learn tools to change the world!